![]() ![]() Tip: You can also right-click the folder and choose Share. Select the name of the folder in Google Drive. Then every item placed in this folder will automatically be shared with the group. If you plan to collaborate with a group of people on a recurring basis, such as within a department or for a class, we strongly suggest creating a shared folder or a shared drive (see below). Paste the link in an email or anywhere you want to share it. Note that the link will default to be viewable by Hampshire College accounts only! To expand access outside of Hampshire, click the Down arrow next to "Anyone at Hampshire College…” and select “More” for additional options.Ī file link will be copied to your clipboard. To choose whether a person can view, comment, or edit the file, click the Down arrow next to "Anyone with the link." You can have the link only available to the Hampshire community, or to the whole world.Ĭlick "Get shareable link" in the top right of the "Share with others" box. Use this method when you don’t know everyone’s email address, aren’t sure if they all have a Google account, or simply want a document to be more widely available. The people you shared with will get an email letting them know you've shared a file. To choose if a person can view, comment, or edit the file, click the Down arrow next to the text box.Ĭlick Done. ![]() Tip: Search for Hampshire contacts by typing a name in the box. Under "People" in the "Share with others" box, type the email address (Hampshire, or otherwise) of the person or Google Group you want to share with. Open a file in Google Docs, Sheets, or Slides. Use this method when you know the email address (Hampshire or otherwise) of everyone with whom you are sharing. There are two methods depending on your needs or preferences.This content is borrowed from Google's full help site on sharing and Get started with shared drives Share a single item with specific people The following steps show you how to move files and folders into other folders so you may keep things organized. ![]() How to move and organize files and folders Click the MOVE HERE button to move the copied files to the new folder. In the small window, confirm the name of your new folder is displayed at the top. ![]() Enter a name for the new folder, then click the checkmark button to the right of the folder name.At the bottom-left corner of the same window, click the folder icon with a "+" symbol in it.In the same window, now at the My Drive root directory, if the folder containing the copied files is selected, click that folder to deselect it.At the top-left corner of the small window that opens, click the arrow pointing to the left to get back to the root "My Drive" directory.Select the copied files, and then right-click any of the selected files.A copy of each file is created in the same folder, denoted with a "Copy of" prefix in the file name.Right-click any of the selected files and select from the drop-down menu.On a Mac computer, press Command+ A to select all files. Press Ctrl+ A to select all files in the folder.Locate the folder you want to copy, and double-click the folder to view its contents.Ensure the My Drive tab is selected in the left menu.If prompted, log in to your Google account. Instead, make a copy of the files in a folder and move those copied file to a new folder. Google Drive does not allow you to quickly make a copy of a folder and its contents. After creating a copy of a file, you can move the file to another folder, if desired. ![]()
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